Vetted Virtual Assistants 
to Make Your Life in Japan Easier

Strictly screened assistants will take care of your to do list quickly and efficiently.

Why Virtual AssistantWhy Us?

Your Personal Assistant

Our competent bilingual assistants will take care of tasks like these, quickly and efficiently. It’s your own bilingual personal assistant, at a fraction of the price.

© 2020 MailMate


707, 1-10-3, Monte Plaza, Azabujuban,
Minato-ku, Tokyo, Japan 106-0045

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About Us 

About Us

Jay Winder
- Advisor

Investor & Serial Entrepreneur. 
20+ Years Experience in Technology. 
Tokyo Hacker News Community Founder.

Jonathan Siegel
- Advisor

Advocate for paper reduction and small business productivity.

David Gallagher
- Head of Sales

Business Consultant Experience. 
Travelled all over the world as a musician.

Riho Fukuda
- Marketing & Operations

Educated in the U.S. & Italy. 
Event Organization and Project Management Experience.

Matthew Ruddy
- Software Engineer

Experience building cross-functional teams and scalable technology. 
Worked with SMEs in Europe, Middle East & Asia.

A team of missionaries. 
We are dedicated to a better and easier life for busy professionals. 

Why Us? 

Competent Bilingual Assistants

Experienced entrepreneurs who partner with us assured the assistants' capability on multiple different tasks.

2 Hour Response Times

Your virtual assistant will respond in 2 hours with the completed task or an estimated time of completion.

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Quality Guarantee - work with the top 3%

We have strict 5 step screening processes and only 3% of our candidates become MailMate Assistants.

Do You Have Enough Time To Do Everything?

Your To-do list is already big. 
Yet, you have more tasks that are being added even while you are ticking the boxes.

Your Time is Valuable

You know the best person to get your tasks done is YOU. 
However, your time is limited. 
Choosing tasks that only you can do can dramatically change your productivity. 

The fact she is ‘virtual’ had zero impact on her ability to provide timely, creative and effective support. Overall, the experience has been fantastic and it’s great to know we have such a capable, professional and personable assistant standing by to support us as we grow our business here in Japan.”

Your service exceeded our expectations for a virtual assistant in every way.

-CEO, Staffing & Recruitment Agency

“It is unusual to be able to find a bi-lingual secretary with special background with clinic work experience.
The assistant is very proactive and eager to take on tasks very quickly.”

I highly recommend this service! 

-CEO, Pharmaceutical Industry

Our Services